Information is obtained about you when you attend your first class. There are two forms, an Informed Consent and a PAR-Q+ (physical activity readiness questionnaire.) This information is for insurance purposes and awareness of any health conditions.
Personal information collected includes your name, address, telephone and/or mobile number and email address (if you have one), as well as medical information. An emergency contact is also included, assuming you have obtained permission.
All information collected is confidential. If medical services are required, then your medical information and emergency contact will be passed on to them. No information is shared with the insurance company, nor with the establishments where classes are run. Your information will not be sold or rented to third parties, nor will your information be shared with third parties for marketing purposes.
Unless you have given me separate written consent, I will cease to contact you 6 months after your stop attending my class/es. At this point I will also delete/destroy all personal data that is not linked to financial records. I will store any personal data linked to financial records for a 6-year period. HM Revenue and Customs (HMRC) have the right to inspect financial information relating to the previous 6 years and require all trading entities to keep financial records for this length of time.
You may request details of personal data which we hold about you or withdraw your consent at any time. Or if any of the other information we hold is inaccurate or out of date, please make contact by email: firstname.lastname@example.org
If you have any concerns about my information rights practices you can raise them here www.ico.org.uk/concerns or by calling 03031231113.
Sensitive information (such as credit or debit card details) are not collected and all non-sensitive details (your email address etc.) are stored in a password protected file. We have the necessary security and all data is regularly backed up. However, any information transmitted normally over the Internet (like email), can never be guaranteed to be 100% secure. As a result, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk.